Policies 和 Procedures

校园的备忘录/BPCC News Policy 和 Procedure

Beginning May 1, 2013, the 校园的备忘录 Policy will be changing. Because of the volume of 校园的备忘录 that go out each day, some pertinent 校园的备忘录 are getting overlooked/deleted.

In order to keep the Campus informed as well as dispersing campus information daily to faculty 和 staff, the Public Relations Office will be implementing a new feature – BPCC日常. BPCC日常 – similar to the format of the LCTCS新闻 email you currently are receiving – will contain upcoming events or information for faculty 和 staff but are not necessarily pertinent to the daily operations of the Campus. With the implementation of the BPCC日常, 校园的备忘录 will only be sent for information – i.e. Blackboard outage, 萝拉 issues, weather delays or closures, Admission/金融援助 information.

校园的备忘录 subject line will contain the words 校园的备忘录 followed by the AREA that the Memo pertains 到一个nd then a brief notice of what the memo is about.

例子:

  • 校园的备忘录: ADMISSIONS: No Shows for Session G
  • 校园的备忘录: 萝拉: 萝拉 will be down on Friday, January 10
  • 校园的备忘录: COLLEGE CLOSURE: BPCC will be closed on Mon, Dec. 20, 2012

Guidelines for BPCC日常 和 校园的备忘录:

  • BPCC日常 will be sent out once-a-day (in the morning).
  • DEADLINE of 4:00 p.m. 前一天 is required in order for the necessary information to be included. If you miss the 的最后期限 of 4:00 p.m., then your information will be held with the events for the next 4:00 p.m. 的最后期限.
  • All information 可以继续 to be submitted to campusmemo@xlcampus.com. The PR Office monitors the 校园的备忘录 email account 和 will determine the importance of the event 和 which email (BPCC日常 or 校园的备忘录) in which to send it.
  • BPCC日常 和 校园的备忘录 uses a st和ardized format in sending this information campus-wide.
  • The PR Office reserves the right to edit or format your information to keep it within the guidelines. (i.e. pertaining to BPCC activities/events)
  • If information is sent to campusmemo@xlcampus.com with attachments, a link to the attachment/graphic is provided by Computer Services. Once the link is available, PR will include it in BPCC日常/校园的备忘录 和 disseminate. (This procedure keeps 校园的备忘录 from taking up unnecessary space on the BPCC server).
  • 如果一个 校园的备忘录 is sent 到一个 personal email address in the PR office, it may be overlooked, causing a delay in its transmission.
  • 请注意: 如果你 回复 到一个 校园的备忘录, your information is returned to campusmemo@xlcampus.com. 和 不 to the person originating the memo. To avoid this, reply to the employee’s personal email address with your comments or questions. This saves the PR Office time in forwarding your message to the personal email address 和 ensures that your message is viewed strictly by that person.

The PR Office will strive to send the 校园的备忘录 out in a very timely manner. 然而, 如果你 do not see your message come through the system, please call the PR Office at 678-6031 到一个lert us.